Case study

Finnish Opera & Ballet: Unified Scheduling & Payroll

March 3, 2026
Finnish Opera & Ballet

The Finnish National Opera and Ballet (FNOB) manages over 500 staff and 1,000 artist contracts annually. Guest artists, orchestra, choir, and ballet performers all require precise scheduling and payroll management.

By centralizing these processes in #DIESE, FNOB improved coordination and reliability across all teams.

Complex Multi-Team Operations

FNOB combines permanent artistic teams with technical and administrative staff. Before #DIESE, planning was offline and scattered. The goal was a single, unified system to manage:

  • Artistic scheduling
  • Technical and administrative planning
  • Contacts database
  • Variable payroll calculation
  • Integration with HR and payroll software

Broad Scope: Scheduling and Payroll

Delivered in 2025, the project covers:

  • Global scheduling for all activities
  • Production planning and cast management
  • Centralized contacts
  • Personnel planning
  • Artistic scheduling via the COB module
  • Automated payroll export
  • API integration for reporting

All teams now work in a common environment: technical staff log hours, artists check convocations, and admin staff access schedules via MyDiese.

Unified Planning and Payroll

The COB module for Choir, Orchestra, and Ballet integrates with technical and administrative scheduling. This ensures:

  • Clear coordination between production and support
  • Easy-to-read schedules
  • Direct link between planned activities and payroll
  • Consolidated resource visibility

700 Payroll Rules Configured

FNOB runs two monthly payroll cycles with diverse contracts. Nearly 700 payroll rules are configured in #DIESE. Variables are generated from approved schedules and exported automatically. Scheduling and payroll now share the same data.

Special Feature: Ballet Role Positioning

Some ballet productions require numbered positions within a role. This feature allows:

  • Assigning positions to each dancer
  • Displaying positions in attendance sheets and MyDiese
  • Including them in reports and exports

Better Oversight for a National Institution

Centralizing artistic scheduling, team management, and payroll provides FNOB with:

  • Reliable data flow
  • Stronger coordination
  • Consolidated visibility
  • Structured management

#DIESE handles complex operations for major cultural organizations.